HLPOA ANNUAL GENERAL MEETING MINUTES 2018

DATE: Saturday June 30th, 2018

LOCATION: Hideaway Camp

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Meeting Chaired by Marilyn Pollitt.  

Thank you to Paul Lindsay and family for hosting the meeting.

Welcome to visitors and new members

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• There was no AGM in 2017,
• 2016 minutes meeting were reviewed.
• Motion to have 2016 minutes approved: Chris Haist
  • • • • • Seconded: Darrell Jarvis

Approved.

• Dec 30, 2017 Financial report review:

 Legal Fund:         $1999.17

 General Fund:     $ -70.83

 Available Funds: $1928.34

Members agreed to keep legal and general funds separate.

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UPDATES:

FISHING: Various sizes of trout indicate they are spawning

FIRE HUTS/EQUIPMENT:

• Huts require minor maintenance including painting.
• Darrell Jarvis will confirm that Richard Hiley is willing to continue maintaining fire huts (service and filling)
• Discussed inviting members to a training on how to use pumps/location of pumps etc and if the Birchcrest siren is working

WATER QUALITY REPORT – BRUCE PEARSON

• 2017 Phosphorus levels increased by 2 from 2016.  This increase is primarily due to high run off levels in 2016.
• Awaiting results from 2018 sample taken in the spring.
• Algae:  “Elephant snot” algae has been identified in feeder lakes near Rock Island.  MNR has stated this is not a concern. However, if you see algae, take a picture and send to Bruce at  brucep_965@hotmail.com

WEBSITE UPDATE

Bruce Pearson asked if someone was willing to take over the website.  Paul Lindsay volunteered.

2018-2020 ELECTION RESULTS

PRESIDENT: Steve Riley

VICE: Chris Haist

SECRETARY: Lynn Pearson

TREASURER: Marilyn Pollitt

NEW BUSINESS:

How to increase membership:

Email/mailing list will be updated by new secretary.

Website will include explanation of how the money from dues is used.  It will also include online payment options and a newsletter.

Flyers to be distributed

Regatta flyer to included “dues” form worked in previous years

Rock Markers:

• Members approved (seconded by Ted Taylor) to provide Dave Stewart $100 to buy new chain and marker.
• Pat Haggerty and Mike Taylor will install.

Association Archives and Regatta Supplies:

To be collected from Michael Freel and stored at Birchcrest

2018 REGATTA:

Date:  Saturday August 4th (rain date- Sunday August 5th)

Time: 1:00pm

Place: Birchcrest Resort

Volunteers:  The Cooksons will supply shirts and help with kid’s games

Motion to Adjourn meeting:  Don Heal

Seconded: Bruce Pearson

2019 MEETING:

SATURDAY JUNE 29TH

10:00AM

HIDEAWAY CAMP